Many law firms are at risk today because they have not adequately prepared for an emergency. If your building burnt to the ground today, would you know who to call and what you need to setup your networks, computers, software and the rest of your IT and business infrastructure.
We have one of the most comprehensive Disaster Recovery Plans you will find. Our company assists clients with the preparation and implementation of a Disaster Recovery Plan.
Disaster Recovery Plan: Why Companies Need It
A disaster – whether man made or natural – can have a devastating effect on your business. The survival of your company depends on the ability to continue operations despite a disaster. Continuance does not mean being unaffected by the disaster -- because let us face it, a disaster will affect the most prepared company. Continuance means being able to set into place policies and plans that will enable the company to bounce back from an adverse situation at the soonest possible time and thus limit the detrimental effects of a negative situation. A well made Disaster Recovery Plan ensures that a company gets back on its feet at the soonest possible time.
A Disaster Recovery Plan or DRP (sometimes known as a business continuity plan or business process contingency plan) basically maps out how an organization is going to handle unforeseen disasters. The plan sets forth the steps to minimize the effects of a disaster when it hits the organization and resume mission critical functions at the soonest possible time. When it comes to disaster recovery planning, business process analysis and identifying continuity needs are done in order to gather critical data.
Companies need disaster recovery planning in order to preserve the viability of the business. It is especially important in preserving very sensitive office data that is carried by enterprise level computing. This is especially relevant now since the added complexity of computer systems, networks and equipment has resulted in a situation where more things can go wrong that can jeopardize sensitive data. In other words, there is a lot more to prepare for and more steps need to be laid down in order to make a successful disaster recovery plan. The interruption of services or the loss of important data can have a very serious financial effect on a business either directly or through the loss of consumer confidence.
Each business will need to tailor-fit a plan that is appropriate to the needs of the company. It will address all of the variables, elements like the type of business, the processes that are involved and the security measures that are needed. It does not matter if the disaster recovery plan is made within the organization with or without the help of particular software applications or hired services, the important thing is that a plan be formulated in order to make sure of the business’ continued existence.
Making a Disaster Recovery Plan
When formulating a disaster recovery plan, the following criteria should be met:
* The plan should identify the weaknesses of the company’s operations and then put together a disaster prevention plan.
* It should be able to minimize the time that the disaster disrupts the normal operations of the company.
* The plan should be able to bring about an effective coordination of all recovery related steps and processes.
* It should be able to simplify the recovery efforts of the company.
Over the past few years there has been a growing trend wherein the task of providing a contingency plan or disaster recovery plan is given to the data processing department. This ultimately results in a plan that fails to actually be responsive to the specific needs of the business. It must be pointed out that the subject of planning for a disaster is not solely the responsibility of data processing but of the whole business. Thus, the formulation of a disaster recovery plan must be the product of collaboration between the company’s data processing unit, IT and also of its communications and operations services, the users of the services mentioned and also the management personnel who are also responsible for the company’s assets.
The Methodology of a Disaster Recovery Plan
In order to make the formulation of a disaster recovery plan easier to do, it would be better if the following methodology is followed in order to serve as an effective template:
* Give the company’s management a very thorough understanding of the total combined effort that will be needed in order to develop and maintain a useful and relevant disaster recovery plan.
* Get the utmost commitment from the involved management to support and participate in the formulation of the disaster recovery plan.
* Identify the recovery requirements based on the perspective of the various business functions.
* Study and document the effect of an extended loss to the company’s operations and key business functions.
* Focus the efforts of formulating the plan around disaster prevention and minimizing the impact of the disaster as well as how to recover the disrupted business functions in the most orderly and expedient manner.
* Identify and list down the project teams that will help implement the plan and make sure that there is a good balance in terms of the development of the plan.
* Formulate a disaster recovery plan that is easily understood, easy to use and also easy to maintain in terms of relevance and also with regards to any changes that may be implemented in order to reflect changes in the company’s business functions.
* Identify how the disaster recovery planning considerations will be seamlessly integrated into the existing and ongoing business planning and system development processes. This is to make sure that the disaster recovery plan that has been formulated will continue to be viable even with the passage of time.
The successful implementation of disaster recovery plan will only be realized if there is a close cooperation among all of the managers in the company. Their involvement in every step of the disaster recovery plan formulation will ensure that the plan is relevant, cost-effective and easily implemented should a disaster occur.
Our company stands ready to help create and implement a Disaster Recovery Plan for your company.